Erasmus+ grant for traineeships at IUA

Preparation Procedure

 
1. Student and host discuss the tasks and responsibilities of the student as well as the working arrangements.
 
2. Student sends the following to the international office:
 
-Name and country of the host.
-Dates of the traineeship.
-Language to be used during the traineeship.
-Insurance Statement signed by student. Document may be found here.
 
Students that apply for a traineeship lasting 6 months or longer must ask their host to send an e-mail to the international office with the following information:
 
-Reasons for length of the traineeship.
-In which way the host will provide the student with training.
 
Hosting a trainee for a longer period of time follows great responsibility. Therefore, it is important that the host reflects on the challenges that come with this. 
 
3. The International Office then will send the following to the student:
 
-Grant agreement which the student signs at the international office or returns in original copy.
-OLS language test which the student completes online. If the traineeship language is the student’s mother tongue, then this step can be skipped.
 
4. The student fills out the training agreement in collaboration with the host and the international office. See instructions below.
 
5. When steps 1-4 are completed, the student will receive the first grant payment, 70% of the complete grant amount.
 

Instructions for training agreement

1. The training agreement is filled out electronically. The student makes a profile here and creates a new “Learning agreement for training (Before mobility)”.
 
2. The student fills in all parts of the learning agreement in collaboration with the host.
 
Important information
 
Detailed programme of the traineeship
 
This part must include the following information:
The dates of the traineeship.
The objectives of the traineeship and reasons for choice of host.
Clear description of tasks and responsibilities of trainee.
 
If you are going on a traineeship post-graduation that is 4 months or longer, please include the following information:
Project schedule explaining the progress of the trainee’s tasks.
Reasoning for the length of the traineeship.
 
Doing a traineeship for a longer period of time is a big commitment. It is important for students to reflect on and explain the reasons and benefits of the length of the traineeship.
 
Learning outcomes
 
In this part the student should state which knowledge and skills will be acquired at the end of the training period. Please note that these objectives should be in line with the tasks stated in the detailed programme of the traineeship.
 
Monitoring plan
 
In this part the student should explain the working arrangements during the traineeship and in which way the student and mentor will communicate.
 
Evaluation Plan
 
In evaluation plan the student writes: The student will receive a Traineeship certificate at the end of the placement period.
 
Practical information
 
Contact in sending institution is: Þorgerður Edda Hall, project manager, thall [at] lhi.is, +3545452222.
 
Table B: 
 
-Traineeship in the summer:  tick the box "The traineeship is voluntary" and write that you will receive 2 ECTS credits. Tick "yes" for Transcript of Records and Diploma Supplement, but "no" for Europass. 
 
-Traineeship after gradyuation:  tick the box "The traineeship is carried out by a recent graduate" and tick "no" everywhere else. 
 
-Everyone:  In the insurance part tick "no".
 
-LHÍ does not provide students with insurance during their traineeship. The host or the student must make sure that the trainee is covered. (More information in the insurance statement in the right side menu).
 
 
3. The student sends the completed training agreement to the international office, through the online system (press "Send to sending inst.coordinator"). A staff member of the international office reads through the agreement and lets the student know if some changes are needed, gets approval from the programme director and signs the agreement.
 
4. After step 3 is complete, the training agreement is automatically sent to the host for signature.